Trip Design & Planning

Every journey begins with a conversation. We listen first, then design a trip that moves the way you do.

From a Long Weekend to a Six-month Sabbatical, No Itinerary Leaves Our Hands Until Every Detail Has Been Considered — and Quietly Perfected

The Discovery Conversation

We start by understanding how you actually like to travel: pace, taste, curiosity, and comfort.

A Living Itinerary

Your plan evolves in real time as ideas surface, refine, and sharpen.

A Rhythm, Not Just a Route

Days are paced deliberately—time to explore balanced with time to simply be there.

One Point of Contact

A single advisor manages every moving part, from flights to the smallest dinner reservation

TWO LEVELS OF PLANNING

Every itinerary starts with a conversation. The level of planning from there is yours to choose.

Most Comprehensive

Polpo Essentials

For the traveler who wants a beautifully planned, streamlined trip.

  • One discovery call to understand your vision and define destinations, pace, and priorities
  • A curated day-by-day itinerary covering flights, hotels, and key experiences
  • Preferred-partner hotel bookings, where applicable, with available perks
  • Transfer arrangements between the airport and your hotel
  • Activity and restaurant recommendations, tailored to your taste
  • One round of itinerary revisions
  • A compiled travel document summary—flights, hotel confirmations, and reservations in one place before departure
  • Email support leading up to departure
Most Comprehensive

Polpo Flagship

Full concierge planning and support, from first call to concierge home

Includes everything in Polpo Essentials, plus:

Planning & Preparation

  • Multiple planning sessions as the itinerary develops and evolves
  • Unlimited itinerary revisions throughout the planning process
  • A personalized destination dossier—customs, dress codes, tipping norms, and what to pack
  • Coordination of any visa, entry, or documentation requirements

On the Ground

  • Full coordination of private guides and on-the-ground logistics
  • Real-time rerouting if weather or disruptions require last-minute changes
  • Family travel logistics—childcare, family-friendly activity curation, and multi-generational pacing

Your Advisor

  • A single dedicated advisor, on call before and during your trip
  • 24/7 concierge support while traveling, for anything that

An Investment in Considered Travel

Both tiers involve professional fees reflecting the breadth of services included. Your investment is assessed individually based on the scope of your trip and is shared with you clearly after your Discovery Call—before any planning work begins.

Begin With a Conversation

Book Your Discovery Call